Why internship annotation is necessary?
An internship annotation is required for international students in China to LEGALLY undertake an internship, as it officially registers the internship for legal purposes, providing a formal record of the student's status and relationship with the host organization. It's a necessary document to ensure the internship complies with local regulations, allowing students to gain legal work experience, fulfill academic credit requirements, and avoid potential issues related to their visa or residency status.
Especially for legal reasons
In accordance with the Exit and Entry Administration Law of the People's Republic of China, foreign nationals holding a student visa who wish to engage in off-campus internships must obtain approval from their educational institution and apply to the Exit and Entry Administration for an annotation on their residence permit indicating the location of internship, duration, and other relevant information.
What's the eligibility requirements?
1. The applicant must be an officially registered full-time international student.
2. The applicant must already hold a student visa with a remaining valid time of at least six months.
3. The applicant must have no record of misconduct, no violations of university regulations, or breaches of rules governing international students. Applicants must not have received any disciplinary actions from the university, violated Chinese laws, or been subjected to penalties by judicial authorities or public security organs.
4. The applicant must obtain approval from their respective department or school.
5. The applicant must have already secured an internship position at a relevant company or organization.
6. The internship period must not exceed the applicant’s duration of enrollment at their university.
7. For details on other regulations, please consult the respective universities.
What's the application procedures?
1. After securing an internship, the company or organization must issue an internship certification, clearly specifying the internship duration and content.
2. Applicants must complete the application form for adding internship annotation to residence permit, obtain approval from their department or school, and submit it to the related department of their universities.
3. The university will review applications. Approved applicants will receive an off-campus internship authorization letter for international students issued by their universities.
4. Applicants must then submit their application for adding internship annotation to residence permit to their local Exit-Entry Administration.
What's the requirement documents?
Prepared by yourself:
1. A valid temporary residence registration form
-If you live on campus, you can obtain the form by consulting the dormitory related department at your university.
-If you live off campus, after signing your lease, you should register your residence at the local police station within 24 hours to obtain the form.
2. A valid passport of the applicant
3. A recent 2-inch passport-sized photo
(Recommended to prepare several extra copies)
Provided by your university:
1. Application form for adding internship annotation to residence permit
2. Off-campus internship authorization letter for international students issued by the university
3. Certificate of enrollment
Provided by your employer:
1. Internship certification from the employer/Internship agreement
Items need to be included:
Student's basic information
University of enrollment
Internship period (must fall within the validity of the residence permit)
Internship position
Internship duties
Items need NOT to be included:
Salary-related terms
2. Copy of business license
3. Enterprise information registration form
Items need to be included:
Enterprise information
Organization Code or Unified Social Credit Code
Registered address of the company
Police station of the registered address
Actual office address of the company
Relevant Personnel Information (Legal representative / HR)
Name
Gender
Date of birth
Country/Region
ID/Passport number
Contact information
Where to apply?
Go to the Exit-Entry Administration Bureau. Please bring all the required documents to the local Exit-Entry Administration Bureau for processing. The application fee is probably 400 RMB. (Fees may vary by region.)
Notice: The renewal of the residence permit and adding the internship annotation can be processed together, with only one payment required.
Additional notes
1. The internship period must not exceed the applicant's duration of enrollment at their university. The validity period of each internship annotation on the residence permit must not exceed six months.
2. If the applicant changes their internship organization, they must reapply for the internship annotation on their residence permit.
3. If the applicant experiences significant academic decline, frequent absences, or engages in behavior violating university regulations or Chinese laws during the internship, the university reserves the right to revoke its approval for their visa.
4. If a student suspends, withdraws, or otherwise changes their enrollment status during the internship period, they must cancel their residence permit as required.
